Executive Assistant - Professional Working Environment

Location: Pleasanton
Posted on: November 11, 2024

Job Description:

This Executive Assistant Position Features:

? Professional Working Environment

? Company Invested In Your Success

? Variety Of Duties

? Great Pay to $45K

Immediate need for executive assistant seeking professional working environment, company invested in your success and variety of duties. Word/ excel/ powerpoint, ability to work independently and excellent communication skills will be keys to success in this growing, well-known, dynamic organization. Will be responsible for greeting clients/ customers, answering multi-line phones and making travel arrangements for Advertising and PR Services company. Great benefits. Apply for this great position as a executive assistant today!

GENERAL SUMMARY

Performs diversified and broad complex administrative duties for organization Executive who is responsible for a major function such as operations, finance or sales. May take and transcribe dictation of a complex and confidential nature and assists in designated administrative details using initiative and judgment. Acts on behalf of others as delegate. Demonstrates knowledge of company policy, organization, and a high level of technical skill. Exhibits high level of professionalism on consistent basis. Uses general office equipment and PC in performing assigned tasks. Answers telephone and takes and relays messages.

PRINCIPAL DUTIES AND RESPONSIBILITIES

? Prepares memoranda, reports and other materials for staff and business meetings. May attend staff meetings; take and distribute minutes, follow up on action items. Maintains and analyzes files and records which often contain information of a confidential nature.

? May provide work direction of other administrative assistants ? Performs other related duties as assigned by management.

? Interacts and establishes networking relationships with outside customers/high-level executives/administrative assistants in a professional manner.

? Drafts own responses based on knowledge of the organization's policy, procedures or particular situation. Has knowledge of organizational structure and maintains organizational charts.

? Makes travel and lodging arrangements as required. Monitors vacations, schedules and calendars. Organizes meetings and meeting logistics.

? Receives, screens and handles telephone calls, incoming mail, publications and other correspondence, some of which may be of a confidential or sensitive nature. Fills in for other executive assistants when coverage is needed.

SKILLS

? Ability to multi-task.

? Ability to work independently.

? Communication skills.

? Interpersonal skills.

? Organizational skills.

? Flexible.

? Time management skills.

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Rohnert Park , Executive Assistant - Professional Working Environment, Administration, Clerical , Pleasanton, California